Hosting a Freilich
Answers to common questions
If you can answer these questions with "yes", you areready to go:
- Do you have space for at least 20 people? (If your room has 20m² or more this is absolutely the case)
- Is it okay for you if, next to your friends, also about 10 people from the Freilich community join the event?
- Did you read the Host FAQs and Best practices? (You find them below)
Yes, yes, and yes? Then what are you waiting for? 🙂
Freilich hint: To figure out the number of guests you can invite, you can calculate with one person per square meter you have available in your room(s).
Date, time, and schedule for your Freilich Session depend on what you arrange with the artist(s). Usually, the artist arrives at 6, doors open at 7 and the show starts around 8 PM. After the show, you can relax and connect with the Freilich community. Mostly there is a smooth fade out until midnight. Sometimes hosts want to turn a Freilich into a party – that’s totally up to you.
- Add +43 677 6288 2782 to your contacts and send us "Kakadu" via Whatsapp or SMS.
We will then send you your personal login data so you can log into the Freilich platform.
- Login at app.freilichopenarts.com
here you can create your host profile, explore our artists and connect with an artist of your choice.
- Get in touch with the artist via Phone or Whatsapp
as soon as the artist confirms your request you can see his phone number
- Publish your event in just a few and easy steps
See who is coming to your event and look forward to the event. Soon you will..
- Enjoy some unique #Freilichmoments
If the artist is a friend of yours, simply invite him/her to register via our platform. If it does not work out, don’t worry. Freilich is all about discovering new artists and being surprised by someone you have never heard of before.
Your friends, artist friends and min. 10 community members (i.e. 5 tickets with a +1). This is part of the Freilich concept. The distribution, however, is totally up to you and your preferences.
Yes. The guest list for your event will be displayed on our platform.
Occasionally, someone from our team might join as a community guest.
Only registered Freilich members can get a ticket. During the test phase the pool of test users who have an active Freilich account is limited to 200 members. One person can get up to 2 tickets (to bring a +1). Tickets can be obtained on a first come first serve basis. We ask our members to free their ticket in case they cannot make it.
Then Freilich is simply not for you.
Only members who got a ticket.
Sure thing. Just tell your guests at the beginning of the event what your preferred closing time is and kindly ask them to remind each other to leave the place at an appropriate time. To be safe, communicate a closing hour that is half an hour earlier (e.g. 11 PM) than your desired closing hour (11:30 PM).
Freilich Hint: Usually, most guests leave 1-2 hours after the end of the performance.
Concerts should be played as acoustic and stripped down as possible. This way you can expect a smooth Freilich experience. It is the artist’s responsibility to adapt their setup to the individual location. Make sure to inform the artist, in case your neighbors are very noise sensitive. We respect the interests of hosts and neighbors. Therefore, we recommend finishing the show by 10 PM. After that, the volume should remain at a moderate level.
It is your responsibility to respect the law and your neighbors’ rights and interests, as you will bear the final consequences. If you stick to the following recommendations,we're sure you will have a smooth and enjoyable Freilich time:
- Inform the artist about your neighbors’ noise sensitivity and ask which instruments will be used in what way
- Inform your neighbors (even better: invite them)
- Finish the performance before 10 pm
- After 10 PM: Close windows and keep noise down
- In case police is coming: remain polite and cooperative, keep the noise down
- In case of doubt: kindly ask people to leave. Recommend a bar nearby where people can meet again
Best Practices - Get the most out of hosting
We talked with more than 50 hosts to find the Dos and Don’ts for a smooth Freilich experience. Here they are:
Ask the artist in beforehand whether s/he prefers beer or wine. Hint: Save time and money by asking a friend of yours to help you supply the artist with some extra drinks.
This is an super easy way to create a cozy atmosphere. Be careful with open fire though!
People tend to stick to chairs (as if their name was written on them), while they will move around more freely if there is one single space that is open to everybody. You can use pillows, blankets or carpets to make it even more comfortable.
A happy face and some friendly words are an easy way to make your guests feel welcome and to build trust. Tell them where they can find the kitchen, living room or smoking area.
There will be three different groups of people attending your session: your friends, the artist's friends, and guests from the Freilich community. Introduce your friends to the others to break the ice and to initiate new conversations and maybe even friendships. This is an easy way to get to know each other and Freilich is always a good conversation starter. 😉
Before the show starts, take one minute to pass on some information to the people:
- Who is the artist? - Name, nationality
- What is Freilich? - A community for artists and art lovers
- How do we appreciate the artist? - Contributions of ~10€ per person to be collected after the event
- Infos about closing hour, smoking, where to dispose empty bottles,..?
Read or print this Cheat Sheet so you don’t have to remember everything.
Artists often feel uncomfortable with collecting donations for their performance. Help them out by taking the initiative to collect the donations for them. Put a 5€ or 10€ bill into the hat before you pass it around. This serves people as a reference and helps them to decide how much they want to contribute to the artist. Actively approach attendees who have not donated yet. Often, they get lost in conversations and forget to look for the donation hat themselves. (As host, you are not expected to share a donation. You can also pass the hat to your friends who are the first to put in an appropriate contribution. This way your friends serve as a reference for others.)
Use a hat or something soft to collect the money for the artist. Avoid glasses or other hard materials. As soon as people hear coins dropping (as in the church), the coins become the new reference point which will decrease the average amount paid to the artist.
Ready to host?
Great! Every Freilich is different. One thing is sure, it’s going to be an exceptional and fun evening! We are looking forward to enjoying this session with you, your friends and a bunch of further art-lovers. If you have questions, get in touch with us anytime!
Here are your next steps:
- Add our number to your contacts: +43 677 6288 2782
- Send us "Kakadu" via WhatsApp or SMS. We will then activate your account so you can sign up at app.feilichopenarts.com